Submit a case for the Catalogue

As of June 1, 2018, cases from authors outside of HEC Montréal are no longer accepted for publication in the Catalogue. Authors are thus encouraged to write cases that meet the IJCSM’s standards of excellence and are suitable for peer review. The journal’s editorial team works with authors who choose this path.

By depositing your teaching material with the HEC Montréal Case Centre, you ensure its international dissemination and outreach among teachers of management. Our commercial partner eValorix will promote your materials and send you data regarding its use. As authors, you will also receive royalties, if applicable, from the sale of your documents.

Unlike the IJCSM, where the focus is more on traditional cases, the range of teaching materials that are admissible for the Catalogue is much broader. In particular, it includes critical incidents, role-plays, simulations, industry notes, multimedia cases and complex exercises.

To be admissible, your teaching material must be:

1. based on principles of active learning and educational objectives related to the development of judgment and critical thinking;
2. far-reaching enough to be potentially used by a large pool of teachers other than the author or authors;
3. accompanied by teaching notes (see below).

Note also:

• The material must not already be published or distributed elsewhere. It must not be available in another catalogue or case centre.
• If applicable, you must have obtained publication authorization from the company or individuals appearing in the case (see below).
• You have followed the submission guidelines available on the web site.
• You are not in a conflict of interest with the protagonists in the case or with the company that is the focus of the teaching documents.
• You have obtained the necessary authorizations for the use of excerpts from previously published material (ex.: text, tables, images) and provided these authorizations to the Case Centre.
• You have ensured the linguistic quality of the documents.

• Documents must be submitted in Microsoft Word format.
• The first page of the document is a cover page containing the following information:
  • Title of the document;
  • First name, LAST NAME, email address and affiliation (title, department and teaching institution) of each author.
• The text must be clear and well written and must comply with standards of linguistic quality. The English used must follow the rules of grammar and spelling. Common errors include too many or too few commas; improper punctuation with closing quotation marks; improper use of capitalization; tenses in conditional sentences; use of a hyphen after an adverb ending in -ly (e.g., a carefully planned project, not a carefully-planned project), etc. If you are in doubt, it’s best to look it up!
• Use footnotes at the bottom of the page (rather than endnotes at the end of the document). Footnotes should be presented in ascending numerical order (1, 2, etc.) and their numbering should restart on each page.
• The document must be paginated. Appendices are numbered (Appendix 1, Appendix 2, etc.) and the page numbers of appendices continue the sequence in the main text..
• The following format applies to the bibliography, which is generally placed at the end of the document:
  • LAST NAME, First name and First Name LAST NAME (2002). “Title of the Article”, Journal, Vol. 22, No. 2, pp. 2-22.
  • LAST NAME, First name and First Name LAST NAME (2009). Title of the Book, Place of Publication, Publisher’s name, 34 pages.
    • For more information on how to format bibliographic references, we invite you to consult Presentation of References, Quotations and Bibliographic Entries.

If it is an actual case based on data not in the public domain, you must obtain publication authorization from the company or individuals that provided the data (Authorization Form). This authorization is required even for disguised and/or anonymized case studies, in which case you must specify the changes made to the data on the registration form (this information is available only to the Centre’s editorial team and will, of course, remain confidential).

Where the case is based on real data that is public and contains no potentially litigious material, publication authorization is not required. Similarly, if it is a fictional case or a case inspired by a real-life situation, but there is nothing in the information provided that allows a link to be made with an actual situation, publication authorization is not required.

All documents submitted to the Catalogue must be accompanied by teaching notes. The teaching notes must minimally include:

• a summary of the case or a general presentation of the teaching material (including the type of data used);
• the main teaching objectives;
• the main questions to students or "work to be done";
• concepts or theories related to the case;
• the key learning points that emerge from the analysis of the case and, if applicable, a brief account of the first in-class uses.

If you want more information on how to produce detailed teaching notes, see our Guide to Writing Teaching Notes.

When you submit documents to the Catalogue, you are required to sign an agreement transferring copyright to the HEC Montréal Case Centre. The HEC Montréal Case Centre usually pays royalties of 50% of the net income received from the Distributor. Each author has two options: (1) to receive his or her share of royalties on an annual basis, or (2) to transfer royalties to the HEC Montréal Case Centre so that it may use the income for its activities. Authors from HEC Montréal may also choose to transfer their royalties to one of their research or teaching funds.

A minimum annual royalty threshold must be reached for a payment to be issued. If the minimum is not met, royalties will be transferred to the HEC Montréal Case Centre.