Evaluations
Types of evaluation
In the courses you take at HEC Montréal, several types of evaluation may be used:
- Mid-term and final examinations
- Individual or group assignments
- Evaluation of participation
- Tests
- Etc.
Consult your syllabi for details on the types of evaluations to expect from your teachers.
Precautions to take before the evaluation
In-person (on paper or computer)
MID-TERM AND FINAL EXAMINATION
- You must check your examination schedule and the room location assigned in HEC en ligne.
- You must present your student card to be admitted to the examination room.
- If you are taking your exam on a computer, you must log in to ZoneCours a few minutes before the exam starts in case multi-factor authentication is required, as cell phones are not allowed during the exam.
- If you arrive more than 45 minutes late you will not be allowed to enter the examination room.
- You cannot leave and re-enter the examination room while an examination is in progress.
- Eating is not permitted during the examination.
- During the exam, all drinks must be in an airtight bottle. The bottle must be placed on the floor.
Remote
MID-TERM AND FINAL EXAMINATION
You must check your examination schedule in HEC en ligne.
Documentation and materials allowed during the evaluation
In-person (on paper or computer)
MID-TERM AND FINAL EXAMINATION
Please make sure you have all the materials required for your exam: working computer, calculator meeting HEC Montréal standards, pencil, etc.
Electronic devices
Smart watches and cell phones are not permitted at any time. They must be put away and on silent mode.
For space reasons, if your examination is in-person (on computer), only one electronic device (computer or tablet) is allowed, with no additional screen.
Documentation
You must check with your teacher regarding the documentation allowed for the exam.
Translation dictionary
A printed translation dictionary is allowed if your exam is on paper as well as a digital dictionary if your exam is on computer.
Calculators
If you are allowed to use a calculator in an examination, you must ensure that it meets HEC Montréal standards.
For more information on the materials and documentation permitted, see HEC Montréal Academic Rules and Regulations.
If you encounter technical problems during the EVALUATION
In-person (on computer)
SYNCHRONOUS EVALUATION (TO BE DONE AT THE EXACT TIME)
Mid-term and final examination
The room supervisor will not provide technical support. You must chat with your respondent in Teams :
- A few minutes before the exam, you will be added to a new team in Teams and your respondent will send all students a first chat to announce his/her presence. You will be notified in Teams and by email.
- Afterwards, if you encounter a technical or other issue, you will be able to ask for help by chatting privately with your respondent.
- In the event of a generalized issue (for example, a configuration problem in the exam), your respondent will write in the public chat to notify all students of the problem and the steps to resolve it.
- If you don't want to be disturbed, you don't have to open Teams or you can disable notifications. The public chat feature will also be disabled for all students so you won't be distracted.
Remote
SYNCHRONOUS EVALUATION (TO BE DONE AT THE EXACT TIME)
Mid-term and final examination
- You will have access to a live chat respondent via Teams.
- A few minutes before the exam, you will be added to a new team in Teams and your respondent will send all students a first chat to announce his/her presence. You will be notified in Teams and by email.
- Afterwards, if you encounter a technical issue, you will be able to ask for help by chatting privately with your respondent.
- In the event of a generalized issue (for example, a configuration problem in the exam), your respondent will write in the public chat to notify all students of the problem and the steps to resolve it.
- If you don't want to be disturbed, you don't have to open Teams or you can disable notifications. The public chat feature will also be disabled for all students so you won't be distracted.
Other evaluation
- Try to reconnect to ZoneCours, then to your evaluation. Your answers will stay saved in Test&Quiz, but make sure to reconnect quickly because the timer will keep running.
- If the problem is not solved, you can communicate directly with your teacher.
ASYNCHRONOUS EVALUATION (TO BE DONE AT THE TIME THAT SUITS YOU BEST WITHIN A SPECIFIC TIME SLOT)
- Try to reconnect to ZoneCours, then to your evaluation. Your answers will stay saved in Test&Quiz, but make sure to reconnect quickly because the timer will keep running.
- If the problem is not solved, you can communicate directly with your teacher.
- If you are unable to submit one or more files in Assignments at the end of your evaluation, immediately send your files to reg.examen@hec.ca. Write in the email subject line your last name, first name, student ID number, the course code and the section.
- If your problem does not require an immediate response, email soutien.ti@hec.ca, making sure to:
- Specify the course number and your student ID number
- Attach a screen shot that shows the issue you are having and include the time and date showing on your computer
- Write the word EXAMINATION in the email subject line so it will be given priority status.
- If you are having connection issues, call 514-340-6063.
- Note that IT support hours are as follows:
- Monday to Friday from 8:00 a.m. to 10:00 p.m.
- Saturday and Sunday from 8:30 a.m. to 4:30 p.m.
To reduce the risk of technical problems, refer to the tips for Assignments or Tests & Quizzes.
Interruption of a synchronous evaluation
Mid-term or Final Examination
If you are unable to complete and submit a synchronous mid-term or final examination on computer (in-person or remote) before the end time due to a technical problem, you can fill out this interruption form and submit it no later than one hour after the end of the examination.
- Log in to the portal with your HEC Montréal student number and password.
- Complete the "Notice of interruption from an exam" form.
- Once you have saved the form, download the PDF file and submit it to HEC en ligne.
By submitting the form, you agree that your examination will not be graded. An email will be sent directly to your teacher advising them not to correct it. This procedure is irreversible.
As mentioned in article 3.3.1 of HEC Montréal's Academic Rules and Regulations, if your request is deemed valid:
- Mid-term examination: the result will be deemed to be the same as that of the final exam.
- Final examination: the examination will be postponed to the next term when the course will be offered. The Registrar will contact you in the following days to give you the details.
Other evaluation than a mid-term or final exam
You must contact your teacher directly to determine if the reason for your interruption is valid. If so, the teacher will inform you of how you can make up your evaluation or how the weighting of your evaluation will be changed.
Absence from an evaluation
An absence means that you are unable to attend the evaluation either physically or virtually. If you are absent, you will receive a grade of "0" unless you present a valid excuse. A valid excuse is a situation beyond your control, such as force majeure, an unforeseeable event, or an illness confirmed by a medical certificate.
How to Justify an Absence
Mid-term and Final Examinations
Complete the Notice of absence from an exam form in the portal and submit the PDF file to HEC en ligne no later than five business days after the examination date.
As mentioned in article 3.3.1 of HEC Montréal's Academic Rules and Regulations, if your request is approved, the Registrar's Office will notify your teacher of your absence and the following procedures will be applied:
- Mid-term examination: the result will be deemed to be the same as that of the final exam.
- Final examination: the examination will be postponed to the next term when the course will be offered. The Registrar will contact you in the following days to give you the details.
If you complete the form and still attend your examination, you must notify us prior to your examination in order to have your notice of absence cancelled.
Other Evaluations than a Mid-term or Final Exam
You must contact your teacher directly to determine if the reason for your absence is valid. If so, the teacher will inform you of how you can make up your evaluation or how the weighting of your evaluation will be changed.
Reason for absence
Only reasons beyond the student's control, such as force majeure or a health condition, will be deemed valid. For all absences, you may be required to provide support documents attesting to your inability to attend on the scheduled evaluation date.
Upon receipt of the notice of absence
Midterm examination
You will receive confirmation at your HEC Montréal email address within two to three weeks. If the justification for your absence has been approved by the Registrar’s Office, you will be given an alternative examination to your final examination.
Final examination
You will receive confirmation at your HEC Montréal email address within two to three weeks. If the justification for your absence has been approved by the Registrar’s Office, you must make up the examination (deferred examinations).
Other evaluations (e.g., quizzes and assignments)
If your request is justified, your teacher will inform you of how you can make up the evaluation.
Postponing an evaluation for religious reasons
Mid-term and final examination
You need to fill out the Religious Accommodation form to ask for a postponement of a mid-term or final exam.
The form must be completed no later than two weeks before your exam. However, we recommend you fill out the form as soon as the term begins to facilitate the processing of your request.
The Registrar’s Office will analyze your request and contact you afterwards.
A single form must be filled out for the entire duration of your studies.
Other evaluations
Please contact your teacher.
Questions?
